Your email signature automatically appears at the bottom of emails you send from FranFlow.
It helps candidates know who you are and provides your contact information without needing to type it every time.
This article will walk you through:
Creating or editing your email signature
Turning your signature ON for outgoing messages
Where to Find Your Email Signature
Your email signature is managed in your User Profile settings.
To access it:
Log into FranFlow
Click Settings
Select My Profile
Scroll to the Email Signature section
How to Create or Edit Your Email Signature
Follow these steps to set up your signature:
Go to Settings → My Profile
Locate the Email Signature field
Enter or update your signature content
Click Save
Your signature will now be stored in the system.
Example Email Signature
Here’s a simple, professional format:
Franny Flow
Franchise Consultant
FranFlow Franchise Consultants
Phone: (555) 123-4567
Website: www.yourwebsite.com
You can customize this based on your preferences.
Recommended Elements
Include:
✔ Your full name
✔ Your role or title
✔ Your company name
✔ Your phone number
✔ Your website
Optional:
LinkedIn profile
Social media links
Short tagline
Keep it clean and easy to read.
How to Turn ON Signature for Outgoing Messages
Creating a signature is not enough — you must also enable it for outgoing messages.
Steps to Enable Your Signature
Go to Settings → My Profile
Scroll to the Email Signature settings
Locate the toggle or checkbox for:
“Use signature for outgoing messages”
Turn this setting ON
Click Save
What Happens When It’s Turned ON
Once enabled:
✔ Your signature will automatically appear in emails sent from FranFlow
✔ You won’t need to manually add it each time
✔ Your communication stays consistent and professional
Where Your Signature Appears
Your signature will be included when sending emails from:
Conversations inbox
Contact records
Workflow emails (depending on setup)
Common Issues
My Signature Isn’t Showing
Check:
✔ Signature is saved
✔ “Use signature for outgoing messages” is turned ON
✔ You are sending emails from FranFlow (not directly from Gmail/Outlook)
Signature Looks Messy or Misaligned
Try:
Using simple formatting
Avoiding large images
Removing unusual fonts
Using plain text for best compatibility
🪄 Best Practice: Before using your signature with real candidates:
Send yourself a test email
Confirm formatting looks correct
Test any links included
This ensures everything appears professional.