Your email signature is the text that automatically appears at the bottom of emails you send from FranFlow.
It helps candidates know who they are communicating with and provides your contact details without you having to type them each time.
A typical email signature includes:
Your name
Your title
Company name
Phone number
Website
Once set up, your signature will automatically appear in emails sent through FranFlow.
Where to Find Email Signature Settings
Your email signature is managed in your User Profile settings.
To access it:
Log into FranFlow
Click Settings
Select My Profile
Scroll to the Email Signature section
This is where you can create or update your signature.
How to Create an Email Signature
Follow these steps to add a new signature:
Go to Settings
Click My Profile
Locate the Email Signature field
Enter the text you want to appear at the bottom of your emails
Click Save
Your signature will now appear automatically in emails you send through FranFlow.
Tips for a Professional Email Signature
Keep it simple and easy to read. Recommended elements include:
✔ Your full name
✔ Your role or title
✔ Your company name
✔ Your phone number
✔ Your website
Optional additions:
LinkedIn profile
Company tagline
Social media links
Avoid adding too many graphics or large images, as this can affect email formatting.
When Your Signature Appears
Your email signature will automatically appear when you send emails from:
The Conversations inbox
Contact records
Email campaigns (depending on template setup)
If you send emails directly from your connected Gmail or Outlook account, those platforms may use their own signature instead.
Common Issues
My signature is not appearing in emails
Check the following:
Confirm you saved your changes
Make sure the email is being sent from FranFlow
Refresh your browser and try again
My formatting looks strange in emails
Try simplifying your signature.
Avoid:
Large images
Unusual fonts
Copying from complex documents
Plain text works best for most signatures.
🪄 Best Practices: Before sending emails to candidates, always test your signature by sending an email to yourself first. This allows you to confirm:
✔ Your formatting looks correct
✔ All links work properly
✔ Your contact details are accurate